Prudential plc takes the privacy and protection of your personal data seriously.
We have set out the below information about our processing of your personal data, what rights you have, and how you can get in touch if you wish to know more.
“Personal data” means information about you, e.g. name and contact details. We collect personal data from you that is necessary for us to provide you with the product or service to comply with statutory or contractual requirements. Unfortunately, if you’re unable to provide certain personal data which is necessary for us to provide our products and/or services to you, we will not be able to provide you with those products and/or services.
Part A – Personal data we process
For the event arrangement, we need:
• Full Name, Preferred Name, Nationality, Date of birth, Gender
• Contact numbers
• Dietary
• Weight
• Attire sizes
• Language spoken
• Business Unit, Job Title
• Vaccination Information (Number of Vaccination Doses, Type of Vaccine)
For us to arrange your accommodation, in addition to above, we also need:
• Check in date, Check out date
• Passport number (required by Hotel to provide passport number when booking the room)
• Room partner name
For those that we will help in the travel arrange, we will process the below information:
• Arrival: Date, flight number, time, transfer arrangement
• Departure: Date, flight number, time, transfer arrangement
Part B – Where we get your personal data
We will collect personal data from you directly, your assistant and/or business units coordinator.
Part B.1 – Cookie Policy
Our Site uses cookies to distinguish you from other users of our Site. This helps us to provide you with a good experience when you use the Site and also allows us to improve our Site. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. Cookies contain information that is stored on your computer's hard drive. You have the ability to accept or decline cookies by modifying the setting in your browser. If you would like to do this, please see the help menu of your browser.
We use the following types of cookies:
• Strictly necessary cookies. These are cookies that are required for the operation of our Site. They include, for example, cookies that enable you to log into our secure Site;
• Analytical/performance cookies. These allow us to recognise and count the number of visitors to our Site and to see how visitors move around our Site when they are using it. This helps us to improve the way our Site works, for example, by ensuring that users are finding what they are looking for easily; and
• Functionality cookies. These are used to recognise you when you return to our Site. This enables us to personalise our content for you, greet you by name and remember your preferences.
• Third Party Cookies: are cookies that are set by a domain other than that of the website being visited by the user. If a user visits a website and another entity sets a cookie through that website, this would be a third-party cookie. These cookies may be set by third party providers whose services we have added to our pages.
By continuing to use the Site, you accept to the use of cookies as outlined above.
Part C - How we use your personal data and why
Prudential plc will use the personal data you provide to us, together with other information, for the necessary performance of our service to you for the arrangement of Prudential Agency Leaders’ Conference. Your images or video taken during the events may be used in our in printed publications, presentations, promotional material.
In addition, Prudential plc will use the personal data you provide to us, together with other information, to send you Prudential Agency Leaders’ Conference information and announcement by electronic and non-electronic means. Our legal basis for this processing is based on your consent.
Who we share your personal data with and why
We will share your personal data with Zeal Experiential Asia Limited in the context of the arrangement for the event. We may process your personal data in a country other than the one in which you reside. To the extent we transfer your personal data, we will use appropriate safeguards and comply with the laws of the country to which your personal data is transferred. Details of the safeguards we use are available on request.
We keep your personal data for a set amount of time
Your personal data will be stored either for one month after Prudential Agency Leaders’ Conference or longer if required by law. There may be specific circumstances where it is necessary for us to retain your personal data for longer (such as when a dispute arises).
Part D – You are in control
When it comes to how we use your personal data, you have got rights as permitted in local law. If you want to exercise your rights, or would like an explanation about these rights, we have explained how you can get in touch in the Contact Us section.
If you do need to speak to us, please remember that the data controller i of your personal data is Prudential plc with its registered office located at: 13th Floor, One International Finance Centre, 1 Harbour View Street, Central, Hong Kong. We may monitor or record calls or any other communication we have with you. This might be for training, for security, or to help us check for quality.
Part E – Direct marketing
Prudential plc does not use your personal information for direct marketing purposes. We will inform and seek consent from you in case the position changes in future.
Contact us
If you would like to exercise your rights in Part D or if you require any other information about any other part of this notice, you may contact your business units coordinator.
The Prudential Group means Prudential Plc, Prudential Holdings Limited and any other affiliates of Prudential plc. Prudential Plc is not affiliated in any manner with Prudential Financial, Inc. a company with principal place of business is in United States of America or with the Prudential Assurance Company, a subsidiary of M&G Plc, a company incorporated in United Kingdom.
i Data Controller - Natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.